Administrative Ass't
Company: Outreach Development Corp.
Location: Roosevelt
Posted on: October 6, 2024
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Job Description:
Outreach Development Corporation Outreach is a non-profit
organization that helps people address the issues stemming from
substance use and behavioral health disorders by providing the
highest quality, life-changing treatment, training and tools to
build healthy lives . Our mission is to inspire individuals and
families to achieve a life of unlimited potential by developing and
delivering the highest quality evidence-based behavioral health
services and training. For more information, please visit
www.opiny.org . The Administrative Assistant reports to the Office
Manager to ensure the overall front office activities and
facilities in the outpatient department run smoothly. Frequently
functions as first contact between the Agency, potential clients
and community neighbors and endeavors to project a welcoming and
non-threatening reception in these contacts, as well as providing
an appropriate referral for potential clients. The Administrative
Assistant assist the Administrative Supervisor with the accurate
collection and tracking of information related to the
clients/familys financial information, participation and/or
qualification for Medicaid benefits and/or other insurance and,
overall, for ensuring that the agency maximizes third party revenue
utilizing a realistic and fair fee structure that takes into
account the individuals ability to pay. This is a PT Evening
Administrative Assistant position. Job Scope Providing information
regarding services, conducting phone screening, recording
information in the intake book. Interacting with referral sources,
clients and staff in a professional, ethical and caring manner.
Answering/screening incoming phone calls; welcoming and screening
visitors; maintaining reception area appearance; maintaining
knowledge of staff schedules. Conducting pre-intake telephone
screening, scheduling intake appointments and recording relevant
intake information in the intake log. Collecting client fees,
issuing receipts and recording information in the computer.
Collecting all Medicaid client cards on a daily basis and swiping
card using Medicaid machine. Reporting any benefit denials to
appropriate staff. Maintaining efficient and understandable filing
system for administrative and clinical records; updating filing
system on a periodic basis. Ensuring charts are well organized.
Maintaining a supply of forms and pre-arranged intake folders.
Disassembling charts of discharged clients and files appropriately.
Inputting all daily client activity and client demographic
information in the computer. Monitoring the following internal
records: Caseload updates, clinic appointment books, toxicology
client roster, etc. Scheduling medical, psychiatric and intake
appointments for clients as needed. Assisting in safeguarding
clients confidentiality in accordance with pertinent regulations,
which include HIPAA and CFR42, Part 2. Assisting in the maintenance
and order of office and toxicology supplies. Assisting in
maintenance of the physical plant; reporting needed repairs in a
timely manner; responding appropriately to emergencies; utilizing
appropriate agency resources in seeking to improve physical plant
function and safety. Ensuring the accuracy of data collection by
printing out service activity reports and comparing it to
information inputted into the Avatar system by the support staff.
Ensuring the accuracy of client chart filing by conducting weekly
spot audits of client charts. Ensuring that client insurance
information is accurately inputted into the IMA system by the
reimbursement specialist. Providing information regarding services,
conducting phone screening, recording information in the intake
books. Scheduling medical, psychiatric and intake appointments as
needed. Assisting in the maintenance of the physical plant: reports
needed repairs in a timely manner; responds appropriately to
emergencies; as well as maintaining office supply inventory.
Collecting client fees, issues receipts and recording information
in the computer. Verifying Medicaid and other medical insurance
eligibility. Reporting any benefit denials to billing dept.
Overseeing petty cash including disbursements and reconciliation.
Assisting in safeguarding of clients Protected Health Information
(PHI) to comply with Health Insurance Portability and
Accountability Act (HIPAA) regs. Assisting Program Director as
needed, including typing correspondence, reports, memos,
proofreading and editing. Overseeing the distribution of Metrocards
and preparation of monthly reconciliation which is given to the
Bookkeeping Dept. Attending and actively participating in weekly
supervisors meeting to ensure that all support staff related issues
are addressed. Maintaining positive working relationships with unit
director and participating in Agency committees, as assigned and
any other assignments as requested by Director of Outpatient
Services. Qualifications Minimum of HS Diploma Bi-lingual
preferred. Strong organizational skills with the ability to
multi-task to ensure that all administrative functions are
completed in a timely and efficient manner. Computer literate
Position Status This is a part-time nonexempt position. Work
Environment This job operates in a professional office environment.
This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and fax machines.
Compensation details: 19-22 Hourly Wage
PI0dbf95868edd-31181-34433637
Keywords: Outreach Development Corp., White Plains , Administrative Ass't, Administration, Clerical , Roosevelt, New York
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